Vaultra
Internal operations and resource planning platform built for a growing logistics business.
The challenge
A mid-sized logistics company was running their entire operation — fleet management, driver scheduling, and maintenance records — across a patchwork of spreadsheets and decade-old legacy software. The result was daily scheduling conflicts, maintenance oversights, and an operations team spending half their time reconciling data rather than managing the business.
Our approach
We designed and built a bespoke web platform that centralised all operations into a single source of truth. Real-time scheduling with conflict detection, automated maintenance alerts triggered by mileage and time, a reporting dashboard that replaced three separate spreadsheets, and role-based access so every team member sees exactly what they need.
What we built
- Real-time fleet tracking and scheduling
- Automated maintenance alerts by mileage and time
- Custom role-based access control (RBAC)
- Consolidated reporting dashboard
- Audit log for all operational changes
Outcome
Scheduling conflicts dropped by 85% within the first month. The operations team recovered over 20 hours per week that had previously been spent on manual data entry and cross-referencing spreadsheets.